The contract notice or advertisement will invite suppliers to apply for a procurement opportunity and will state what is required from potential suppliers. We use an E-Tendering system and the notice will include instructions on how to register and download the documents you will need.
A step by step guide for suppliers to InTend, the E-Tendering system used by North Hertfordshire District Council, is available below.
Sometimes we will use a Pre-qualification process to allow us to shortlist Suppliers to go forward into the Procurement. This will decide on the nature and complexity of the procurement.
All contractors or potential contractors should note that NHDC has signed up to the Charter against Modern Slavery and any contractor should adhere to those principles, specifically that:
- they should fully comply with the Modern Slavery Act 2015
- contracted workers should be free to join a trade union and not be treated unfairly for belonging to one
- they should have a whistleblowing policy
- the Council encourages you as suppliers to refer your concerns regarding your supply chain to relevant agencies.
The Council uses an E-Procurement Portal. Suppliers are able to register and log in to the system and download the PQQ or Tender Documents. They can then upload the completed documents in the same way.
All suppliers of goods and services to the Council must hold public / products and employers liability insurance cover. These must be for a limit of indemnity of at least £5 million and dependent on the nature of any contract a higher limit may be required. Where the Council is seeking professional advice and guidance, professional indemnity insurance will be required - this limit will vary dependent on the work to be undertaken.
Whilst undertaking any work for the Council the supplier must pass any claims for injury or property damage to their insurers within 14 days.